Life in Gates Building

Dear New Gatesian:

Office Assignments: Students will be seated as close as possible to their advisor’s groups, and will move each quarter as they rotate advisors. Preliminary office assignments are listed with the roster.

Keys: We use a security system called Intellikey. Keys can be picked up from Christine or Hector in Gates room 176 starting Wednesday, September 19 from 8:00 a.m. – 12:00 noon and 1:00 p.m. - 4:00 p.m.  A photo ID is required as is a $20 deposit that is refunded when you return the key. The key will be programmed to open all external doors (5), the elevator call button in the basement, the key hole inside each of the two elevators, and your office door. As you move to other spaces in the future, Christine or Hector can reprogram your same key; you need to bring the key to Room 176 to have it reprogrammed. Requests for reprogramming are made by your professor or his/her administrative associate and are sent to key@cs.stanford.edu. The building is locked between 5:30 p.m. and 7:00 a.m. weekdays, all weekend, and on holidays. The basement is locked after 5:30 p.m. and on weekends; you can use your Gates key to enter at the end of the A and B wings or the main doors, or use your Stanford ID card to enter through the classroom stairway door. If you want to go from the basement to the upper floors of the building after 5:30 p.m., you’ll need to use your Intellikey to call the elevator.

Health and Safety: We are required by law to provide you with information about health and safety in this building. We have prepared a web page, http://cs.stanford.edu/internal/gates-info/gates-health-safety-training, which tells you everything you need to know. It takes 5-10 minutes to read through it. Please take a few minutes to read this information within your first 2 weeks here. Please "sign in" and hit the submit button at the end of the page -- this registers you as having received this information so Stanford won't bug you in the future to attend H&S classes, etc.

The Environmental Health and Safety department provides information about office/computer ergonomics at http://www.stanford.edu/dept/EHS/prod/general/ergo/index.html

Miscellaneous:

  • There is a pantry on each wing; coffee and tea are provided free to building residents.  DO NOT TAKE FOOD FROM THE REFRIGERATORS THAT DOESN'T BELONG TO YOU. "Free" food will be left on countertops or pantry tables. Wing residents are expected to clean up after themselves in the pantries (coffeemaker, microwave, refrigerator, etc.) These tasks are not part of the janitor's routine work.
  • To make reservations in the conference rooms we use Infomaster, http://gin.stanford.edu/.  Conference rooms in the building are available to residents for official business; meetings, course sections, etc. Some rooms have restrictions (e.g., 211 "The Library" is not available for study sessions, grading, course section meetings; it's reserved for faculty and senior staff meetings). Full "rules" can be found at  https://cs.stanford.edu/internal/gates-info/conference-rooms. Please be considerate of your fellow Gatesians and clean up after yourself (especially if food is served).
  • Any problems with the physical building, send an email to fixit@cs, or tell Christine Fiksdal or Hector Gamez in room 176. Fixit@cs is monitored Monday - Friday, 8:00 a.m. to 4:30 p.m. If there is a problem with building facilities outside of those hours, please phone the Stanford Facilities Hotline, 3-2281; please also send an email to fixit@cs.stanford.edu so we can track issues.
  • Any problems with the computing/networking environment, send an email to action@cs.stanford.edu.
  • The Gates-Internal web site has more info about the department, administrative and building matters. (This site is restricted to people with a CS account.) https://cs.stanford.edu/internal/.
  • Free food is announced through an email distribution list food@gates.stanford.edu. To subscribe, go to https://mailman.stanford.edu/mailman/listinfo/gates-food and enter your email address. Free food will be left on countertops and table tops. Food that is in the refrigerators is NOT free, don't take it.
  • Please report any suspicious people to fixit@cs.stanford.edu. I realize it's hard to know what suspicious looks like, especially in CS, but if someone makes you uncomfortable then send a note. We'd rather check out a full professor than have a burglar go unnoticed. Do not let people into the building after hours if you don't know them. Please don't prop the external doors open (they have alarms).
  • Anything purchased with Stanford funds (computers, lab equipment, supplies) belongs to Stanford, it is not yours to keep.
  • Students who plan to travel on Stanford business should familiarize themselves with Stanford Travel policies summarized at https://cs.stanford.edu/internal/student-info/traveling-business. A more in-depth resource can be found at http://www.stanford.edu/group/fms/fingate/students/when_travel/index.html.
  • Stanford has implemented an energy savings program that includes our heat and ventilation system. Office temperatures are controlled during weekday hours (M-F 5am-9pm) to between 70-76 degrees Fahrenheit. After-hours (evenings, weekends, holidays), the Override button will bring the temperature in your office to the 70-76 range for a 3 hour period, but that is the only function for Override. If the temperature in your office is uncomfortable, please send email to  fixit@cs.stanford.edu and report the exact temperature reading and your room number. A technician from the central facilities team will be called.

Thanks,
Peche Turner
CS Department Manager, Gates 275, x3-5396, peche@cs